Credit memos in SAP are used to correct a vendor invoice. Once the invoice and the credit memo difference is posted in SAP, any open items left in the invoice, credit memo and payment can be cleared. To take an example, suppose you purchase office supplies worth $500. A user posts an invoice received from the vendor. Now suppose the user comes to know that $150 has already been paid on the invoice. A credit memo is used in such cases. In our example, the user will process a credit memo worth $150 in SAP. The difference between the invoice amount and credit memo i.e. $100 would be paid to the vendor via check.

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1. Select the correct statement(s)

a) When logging on to the R/3 system for the first time, you are required to change your password
b) Your customized personal settings are only available on a particular PC
c) The system menu is standard on all SAP screens
d) The SAP library is one of the help options, it also displays comprehensive help on the current application
e) F1 provides a list of field values or an option to search for the information in the case of an extensive list

2. Which of the following statements are True or False

a) You can only have one R/3 session open at a time
b) A client number is not required to log on to the SAP system
c) The help menu is only available when performing a particular task
d) The command field provides general information on the SAP system and transaction or task you’re working on
e) The status bar provides general information on the SAP system and transaction or task you’re working on
f) You can only create a favorites list containing transactions

Organizational Structures

3. Select the correct statement(s)

a) The Client is the highest legal entity in the SAP system architecture
b) One or many business areas can be assigned to a company code
c) Clients share master records and transaction tables
d) Multiple company codes can be assigned to a single controlling area
e) Company codes using different operational chart of accounts can be assigned to the same controlling area

4. Which of the following statements are True or False

a) A controlling area must be assigned to a company code for the purpose of transferring data to cost accounting for further processing
b) Cross company code controlling can be performed when one company code is assigned to multiple controlling areas
c) Business areas must be defined in the SAP organization structure
d) Data for profitability analysis is extracted from the operating concern
e) Company codes assigned to the same controlling area must have the same operational chart of accounts and the same fiscal year variant

General Settings

5. Select the correct statement(s)

a) A Fiscal year must be defined the same as a calendar year
b) A non calendar fiscal year can have any amount of posting periods
c) If the fiscal year is the same as the calendar year, year shifts must be specified for each posting period
d) The periods for a year dependant fiscal year are the same every year
e) The periods for a year independent fiscal year are the same every year
f) A shortened fiscal year must be defined as year dependant

6. Which of the following statements are True or False

a) Tax codes are defined per company code
b) Exchange rate types can be identified as US dollars, British Pounds etc.
c) An exchange rate spread is the difference between the bank buying rate and the bank average rate or the bank average rate and the bank selling rate
d) The minimum entry to open and close posting periods is the “+” indicator
e) You can only define 4 special periods for any fiscal year

Financial Accounting – G/L Master Data

7. Select the correct statement(s)

a) The chart of account segment (client segment) and company code segment form the complete G/L master record
b) The company code segment does not need to be activated for all the accounts in the chart of accounts
c) The currency of the account must be specified at the chart of accounts level
d) A field status group determines which fields are suppressed, displayed, required or optional
e) The field status group is assigned at the company code level

8. Which of the following statements are True or False

a) The ratio between operational chart of accounts and group chart of accounts is 1 to 1
b) The ratio between operational chart of accounts and country specific chart of accounts is 1 to 1
c) If the account currency is different to the company code currency, you can post amounts to the account in any currency
d) If the account currency is the same as the company code currency you can post amounts to the account in any currency
e) The group account determines the number range of the G/L account
f) The same number range can be assigned to all account groups

Financial Accounting – AP and AR Master Data

9. Select the correct statement(s)

a) The client segment, company code segment and purchasing organization segment form the complete customer master record
b) A vendor/ customer master record can be created for multiple company codes
c) The vendor account number is the link between AP and the G/L
d) More than one recon account can be specified per customer in the customer master record
e) An authorization group must be customized and assigned to every master record

10. Which of the following statements are True or False

a) The payment term must be assigned at the client segment, but can be changed at the company code segment
b) All customers within the same account group must have the same payment terms
c) The vendor’s banking details can be specified at the client segment for the purpose of EFT payments
d) Number ranges for customer and vendor accounts are determined per account group
e) 2 controls of the field status exist namely the account group and the transaction (ie. Create, change or display)

Document Control

11. Select the correct statement(s)

a) The document type controls the field status of the document
b) The posting date determines the posting period in the document
c) The posting key only determines the account of the posting, and whether the value is going to be a debit or a credit
d) Document numbers are always automatically assigned once the document is posted
e) Document types determine which account types can be posted to

12. Which of the following statements are True or False

a) Posting periods are opened and closed automatically
b) No more than 2 posting periods can be open at the same time
c) Posting keys are defined at the client level
d) The posting key used to debit a vendor account is 11
e) The posting key used to credit a customer account is 21